01 · Insight

Understand what is happening.

Insight creates a connected view of your estate, assets, occupancy and floor plans — helping you move from assumption to evidence.

What it covers

A single, trustworthy picture of your estate.

Portfolio dashboard

An estate-level view across buildings and sites — assets tracked, estimated value, embodied carbon and items needing review — so priorities are visible at a glance.

Occupancy intelligence

Utilisation patterns by floor, zone and desk over time, including ghost-desk indicators and peak-versus-average trends, to show how space is actually used.

Asset intelligence

Every asset recorded with its location, condition, estimated value and lifecycle stage, with review flags raised before items fail or go missing.

Floor-plan visibility

Interactive floor plans with occupancy overlays and asset positions — the shared context for planning change and briefing stakeholders.

Estate health reporting

Regular reporting on the condition and performance of the estate, structured by site, building or asset type for the people who need it.

Asset tagging and condition capture

Physical surveys tag and photograph assets and record their condition, creating the verified baseline that everything else builds on.

Digital records and audit-ready data

A maintained digital record for every asset — descriptions, photographs, locations and history — ready for audit, insurance and ESG reporting.

Use Insight when you need to

Clarity before you commit to change.

Build a reliable view of what you own.

Replace spreadsheets and assumptions with a surveyed, tagged and maintained asset register across every site.

Understand how space is being used.

Combine occupancy data and floor plans to see which floors, zones and desks are working hard and which are not.

Identify underused, surplus or high-value assets.

Condition, value and location data highlight what can be redeployed, remanufactured or sold before anything new is bought.

Support estate planning, relocations or consolidation decisions.

Give property and workplace teams a shared evidence base before a lease event, move or consolidation is scoped.

Create a baseline before change, or a performance snapshot after it.

Measure the starting position so improvements in utilisation, cost and carbon can be evidenced afterwards.

Digital Product Passports

Give every workplace asset a digital identity.

A Digital Product Passport creates a structured, accessible record of an asset throughout its lifecycle.

Through the Future Workspaces platform, individual assets can be assigned a digital record containing the information needed to identify, manage, maintain and route them more effectively. This record remains connected to the asset as it moves between locations, users and lifecycle stages.

From static inventory to living record

Traditional asset lists provide a snapshot. A Digital Product Passport creates a record that can evolve with the asset.

Updates can be added following audits, relocations, repairs, refurbishment or changes in condition. This gives Workplace, Facilities, Procurement and Sustainability teams access to a more complete and consistent source of information.

Connected through the platform

Each Digital Product Passport sits within the Living Asset Register and can be accessed through the Future Workspaces platform. QR codes can also connect physical assets directly to their digital records, making information available where and when it is needed.

As assets move through the estate, their identity, condition and history remain visible — creating continuity from initial audit to final lifecycle outcome.

One asset. One record. Every lifecycle stage.

See Digital Product Passports in action

Workplace heat maps and floor plans

See how your workplace is really being used.

Interactive floor plans provide a clear visual view of your workplace, showing the location of desks, meeting rooms, collaboration areas and other key spaces.

By overlaying occupancy data, heat maps reveal where activity is concentrated, which desks and spaces are underused, and how working patterns change across different days and times.

Use these insights to compare locations, test space-planning decisions and create workplaces that better reflect how your people actually work.