Space planning that makes every square foot work harder.
Optimise is where space planning happens. We use occupancy insight, asset data and scenario planning to shape layouts, compare options before action is taken, then measure whether those decisions delivered the intended result.
Make every square foot work harder.
A workplace should be shaped around how people actually use it — not assumptions about how they should.
Using occupancy insight, asset data and stakeholder requirements, we create practical space plans that balance capacity, collaboration, focused work and employee experience. We assess how your current environment performs, identify underused or pressured areas, and model different layout options before any changes are made.
From reconfiguring existing floors to planning consolidation, expansion or hybrid working, every recommendation considers cost, disruption, available assets and carbon impact. Where possible, we prioritise the reuse and remanufacture of existing furniture, helping you create a better-performing workplace without unnecessary purchasing.
Plan your space with us
- Understand how much space you genuinely need
- Identify underused and overcrowded areas
- Improve movement, collaboration and focused work
- Test different layouts before committing
- Make better use of existing furniture and assets
- Reduce unnecessary property and purchasing costs
- Plan workplace change with greater confidence
From insight to an actionable plan
We turn workplace data into clear layouts, viable scenarios and a coordinated delivery plan — giving your teams a space that works now and can adapt as needs change.
Every workplace decision carries consequences — in cost, in carbon, in how a space is actually used. Optimise makes those consequences visible before a choice is made, and measurable once it lands.
Turn options into evidence, and evidence into a decision you can defend.
Space planning
Practical layouts shaped by occupancy insight, asset data and stakeholder requirements — balancing capacity, collaboration, focused work and employee experience.
AI-assisted scenario planning
An additional platform capability that models routes such as reconfiguration, consolidation or relocation, and assesses each against people fit, space efficiency, financial impact, environmental performance, delivery risk and asset optimisation.
Asset consequence analysis
For each scenario, see which assets are displaced, what can be remanufactured, what should go to Exchange and what moves with the team.
Cost-of-change modelling
Compare the indicative cost of each route — including moves, changes and the procurement avoided through reuse — before budgets are committed.
Procurement gap analysis
Check what a scenario needs against what you already own, so new purchasing is limited to genuine gaps.
Occupancy and utilisation reviews
Review how space is performing against its intended use and identify underused or pressured areas.
Post-change success measurement
Return to the baseline after delivery to confirm whether utilisation, cost and ESG outcomes were achieved.
Continuous improvement recommendations
Each review points to the next opportunity, keeping the workplace aligned with how people actually use it.
Add advanced intelligence to your workplace planning.
For organisations requiring deeper analysis, our AI-assisted scenario-planning capability brings together occupancy data, floor plans, asset records and workplace objectives to model different routes forward — from reconfiguration and consolidation to relocation.
Available as an additional platform capability, it assesses each scenario against people fit, space efficiency, financial impact, environmental performance, delivery risk and asset optimisation. Assumptions remain visible, allowing your team and our workplace specialists to review and refine the results before a preferred option moves forward.
How it works- Build the evidence baseBring together relevant workplace, occupancy, asset and cost data.
- Create tailored scenariosModel options around your estate, priorities and operational requirements.
- Compare the consequencesExamine the potential cost, carbon, space, people and asset impact of each route.
- Refine the preferred optionTest assumptions and use professional judgement to turn the chosen scenario into an actionable plan.
The Scenario Planner — a recommended option, scored and explained.
Source: AssetIQ marketplace (indicative — not live data)
Make better-informed decisions
AI-assisted scenario planning provides an additional layer of analysis when workplace decisions are complex. It helps stakeholders compare options, challenge assumptions and understand potential consequences before committing significant time, budget or resources.
Explore AI-assisted scenario planningReach for Optimise when a decision is close and the stakes are real.
Compare move, stay, consolidate or reconfigure options.
Model each route side by side, with assumptions visible, so stakeholders can challenge and refine them.
Understand the cost, asset and ESG consequences of each scenario.
See the financial, carbon and asset impact of every option before a preferred route goes forward.
Avoid unnecessary procurement by identifying reuse opportunities.
Match requirements to existing furniture and equipment first, prioritising reuse and remanufacture.
Review whether a change achieved its expected utilisation, cost or ESG outcomes.
Measure results against the baseline and against the scenario that was modelled.
Identify the next improvement opportunity.
Use each review to set up the next cycle of insight and planning.
The value isn’t the model — it’s the measurement that follows: confirming a decision delivered the outcome it promised, then pointing to the next one.
Measurement is not the final step. It runs through the entire cycle.
↻Measure in OptimiseEvaluate your options
Compare the projected financial, environmental, operational and people impact of different scenarios.
Wherever you enter the Future Workspaces model, the platform helps establish a baseline, track decisions and measure what changes.
How measurement works across the cycle →Engine
One continuous cycle. Four ways in.
Measure runs around the whole cycle. See how it works →
Next: Transform →
Model your next workplace scenario
Compare the options, and the consequences, before anyone commits.
Book a workspace intelligence review